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What are some ways to manage our published versus unpublished articles by using identifying tags?
We are trying to manage our workflow in our community and we would like to try to manage our published versus unpublished articles. With other CoP's using our tags, this is even more important so we don't duplicate effort. What I'd like to do is have a method to dpl our published articles. Right now, I can use dpl with the category and "article" tags, but it pulls everything, regardless of it's workflow status (I compare that to the FAQ system that does show the workflow status for every FAQ). I get all articles but have no way to separate them with a category tag regarding their status as it related to published. We use tags in our CoP to signify the edit process, but that doesn't help because ALL articles have the "article" tag and public side articles don't contain any identifying tags that differ from non-published articles.
Since you can "strip" tags on the public side so that the public can't see (for example "article" or "glossary" or "dlp") can you create a tag set or method so that we can separate articles that have been published from those still sitting in the wiki workflow? Perhaps a tag for "published" and "unpublished" to help us more. If a dynamic tag was added (manually or automatically) that said "category:published" I would be able to create things for reporting and workflow management. Right now I go to the public side and copy and paste. As our CoP content grows, this is a management nightmare.
Since you can "strip" tags on the public side so that the public can't see (for example "article" or "glossary" or "dlp") can you create a tag set or method so that we can separate articles that have been published from those still sitting in the wiki workflow? Perhaps a tag for "published" and "unpublished" to help us more. If a dynamic tag was added (manually or automatically) that said "category:published" I would be able to create things for reporting and workflow management. Right now I go to the public side and copy and paste. As our CoP content grows, this is a management nightmare.
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Hi Amy,
You can accomplish reporting and workflow with templates. Used correctly, templates can be used to create a comprehensive draft to publish workflow that is customizable to your particular needs. As an added bonus, they allow you to add nice visual indicators to articles as well.
In the CoP wiki, you can see an existing template used by one group by looking at the template page named: Template:ready_for_review
That particular template does use categories, but those are not necessary to achieve your objectives.
The DPL manual is found here:
http://semeb.com/dpldemo/Dynamic_Page...
Finished reading it? :-) DPL's can be created from a variety of criteria. Creating a DPL that looks for a particular template and examines the variables in the template can create a powerful management tool for your group.
If you would like some help setting up such a template, let me know.
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Inappropriate?Hi Amy,
You can accomplish reporting and workflow with templates. Used correctly, templates can be used to create a comprehensive draft to publish workflow that is customizable to your particular needs. As an added bonus, they allow you to add nice visual indicators to articles as well.
In the CoP wiki, you can see an existing template used by one group by looking at the template page named: Template:ready_for_review
That particular template does use categories, but those are not necessary to achieve your objectives.
The DPL manual is found here:
http://semeb.com/dpldemo/Dynamic_Page...
Finished reading it? :-) DPL's can be created from a variety of criteria. Creating a DPL that looks for a particular template and examines the variables in the template can create a powerful management tool for your group.
If you would like some help setting up such a template, let me know.
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James, I think we are doing that in our CoP, but just with tags versus a template. We have tags that are attached to the articles as they go through the process and in addition, we use the metadata tab to track progress. This works well in our CoP, however, now we are having other CoP's that have articles related to our topic but they of course are not using our workflow tags.
When we come across that in FAQ, we can work collaboratively much easier b/c we know what process the FAQ is in because the workflow is standard.
On a more basic level, I'd like to just be able to keep a running list across CoP's of published articles versus unpublished articles by category. Because I've seen it on the FAQ side, I want that functionality on the CoP side :-)
I could only get through a fraction of the DPL guide, it was too greek for me. -
Inappropriate?Using DPLs with templates in lieu of categories keeps extraneous categories from showing up and possibly getting other groups confused about what articles are in what category (eg. some groups assume, incorrectly, that they "own" a category/tag).
A standard would make such tracking easier; however, different CoP's use the wiki differently. Similarly, not all CoP's use the standard FAQ work-flow the same way. ie. do not use all the steps or do not use any of the steps, though pushing each question through the work-flow to get it published.
If you are working together with another CoP, sounds like some additional communication about selecting on a preferred work-flow, or some hybrid, may be in order.
If you are interested in using a template/DPL system, i would be happy to help.
I’m well, but tired, but now have a milkshake
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Inappropriate?I think we would like to try some experimentation with this and workflow. You may be able to look at our CoP and suggest some beneficial changes. Give me a Skype or IM or email about your availability and I can be in the Wiki to show you what we have. Or, just go look around and see what you think.
Here is where I am "trying" to get a handle on workflow for our monthly workdays. http://cop.extension.org/wiki/Map%40S...
I’m willing to try a solution, I've had coffee - anything is possible
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Inappropriate?Hi Amy, i will do some looking and follow-up with you directly. It will likely be first of next week. Take care!
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