ANNOUNCEMENT: Sluggish Saturday
As you may already have noticed, Sandy's responsiveness was less than stellar this morning.
Sandy experienced a very sudden influx of new clients which took her, us, and our spam firewall by surprise. In fact, Sandy herself was responding in a timely manner. The bottleneck was in our spam firewall which was suddenly introduced to a whole host of people it had never heard of before and so did just what it was supposed to do and dutifully shuffled through all the incoming email.
So where did all these new clients come from? It seems a lovely article over at Fast Company titled "The Top 10 Websites You Never Heard Of" [http://www.fastcompany.com/articles/2...] was featured on the home page of MSN this morning. (A quick shout-out to Chris Dannen and April Joyner for the props!)
We've spent the past couple of hours working with both that spam firewall to get it up to speed on all these newcomers and convince it to hand things off to Sandy as quickly as possible. She's now flying through her inbox as quickly as the mail is coming in and playing catch-up on some of those messages that were held up in transit.
You probably also noticed a delay in some of your expected Daily Digests and reminders. Those reminders too were jammed in the rising mail flow. We worked quickly this morning to further dissociate incoming and outgoing email so that an influx of email to Sandy should not affect the delivery of your reminders in this manner again.
So where are we?
Well, there's still quite a bottleneck that we'll continue working to relieve. The good news is that this is about the most upgradeable part of our infrastructure. The less-than-perfect news is that, for today at least, it is just going to have to work its way through the queue before things return completely to normal.
As much as you plan for capacity, every web service has a day like today — and nobody, from startup to Fortune 500, is immune. (I say this, mind you, not by way of excuse, but just as a little perspective. We take our jobs very seriously here and do all we can to ensure a smooth, useful, and enjoyable experience for all of Sandy's clients.)
Bottom line: what does this mean for you and your correspondence with Sandy?
* Your email will be received (it won't be bounced or lost), but there will be a delay in Sandy dealing with it.
* You won't receive a reply from Sandy right away when you send her email.
* Anything you email or twitter involving relative time (ex. "in 15 minutes" or "in an hour") will be off, I'm afraid, by however long the delay was.
* Reminders will have been rather late today, but this should return to normal over the course of the day.
* You may experience a slow-down (from sheer traffic) when you visit Sandy's site at http://iwantsandy.com.
* You may see some delay in receiving email responses to your Jotts to Sandy.
* You may see some delay in email responses to your Twittered tweets to Sandy. She will, however, twitter back within her usual < 30 seconds or so.
I apologize for any inconvenience this is causing you and appreciate your continued patience and understanding as we weather out this bumpy patch.
In the meantime, if you've been one of Sandy's clients for a little while, we'd love it if you could make your new neighbors feel at home, help them out (answer questions on GetSatisfaction if you're able), and reassure them that this truly isn't the normal state of things.
I will report back throughout this "Sluggish Saturday" with updates.
—Rael
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Inappropriate?Rael, thanks for the update! However, the problem hasn't been just today. Sandy has been slow for the past several days with lookups sometimes taking hours. Unless there has been an influx of new clients for the past few days, there still problems to be solved.
Michael
I’m confident
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Inappropriate?Hi Michael,
Absolutely agreed! Can you please do me a favor and send one of those look responses from Sandy in to help@iwantsandy.com (Attn: Rael) and I'll be glad to take a gander and see what might be causing the trouble.
—Rael -
Inappropriate?Hello,
I thought it might be time for an update on Sandy's status this sluggish Saturday (or Sunday for some of you).
Sandy is still blazing through the backlog of email messages she received this morning and should be completely caught up in a couple-three hours — at which point she should be back to replies in just a few minutes and then approaching her usual sub-minute reply time.
Reminders already scheduled should be going out on time at this point (for example, those you might have scheduled yesterday for today; those you have recurring daily or weekly; etc).
Those reminder requests that you sent in to Sandy in the past 12 or so hours might still be caught in the incoming flood of email and so haven't yet been scheduled. (For instance, we set a test reminder via Twitter (which won't get caught behind the email backlog) for a few minutes later and it arrived within a minute of its due time.)
While Sandy's catching up on her email, you might take the opportunity to try twittering to her [http://iwantsandy.com/help/twitter] via instant messenger or SMS/text. She's as responsive as ever via Twitter (your messages not being stuck in an email queue and needing to be spam- and virus-scanned) and so you're afforded a back door to her office for those things you need her to remember for you or remind you about.
I'll follow up again shortly with another status update.
Sandy has some amazingly thoughtful and caring clients in you and we so much appreciate your patience, understanding, and willingness to give us (and your fellow clients) a hand.
—Rael -
Inappropriate?Yes, the honesty and advice are very much appreciated! As one of the new clients "from MSN," I am already very impressed despite today's slow down - simply because of your attitude in dealing with it. This seems like an awesome site and I'm looking forward to learning more about it in the coming days, keep up the good work!
I’m thankful
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Inappropriate?Good morning, Chris and Nikki.
I received your kind words of encouragement on my mobile phone after finally managing to make it out of the office last night and they made my evening.
—Rael
I’m appreciative
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Inappropriate?Good morning!
I thought I'd start out this Sandy Sunday (I just couldn't resist after "Sluggish Saturday") with a quick update.
Sandy got back to delivering on-time reminders by 5pm and made it through all of her email backlog at around 9pm PST last night. While there will no doubt be a few stragglers (reminder requests processed late and so delivered late), she's dealing with email as it comes in (usually within a second or so) and sending out those reminders in droves.
We are always working hard to ensure that Sandy has all the resources and support she needs to do her job. And then there are days like yesterday. No matter how much planning one does, its just never quite enough for days like yesterday — not that we didn't hunker down, learn, and put things into place to better weather such a storm next time.
On the bright side, it a wonderful day for Sandy and us, having the chance to meet and help lots of new clients get organized. We welcome you all, appreciate your forbearance, and look forward to getting to know you better.
While Sandy's caught up, the rest of us will be going through the GetSatisfaction discussions and help queue looking for anything we may have missed over the next day or so.
In the meantime, if you've been working with Sandy for a little while and have an answer to a question posed by one of your newly-arrived neighbors or just a hint, hack, or thought to share, we'd appreciate your making them feel at home.
Again, I'd like to express our gratitude for your hanging in there, providing Sandy (and us) the space to grow, and for your kind words along the way.
—Rael
I’m thankful
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Inappropriate?Thanks so much for the update, Rael! Sandy is still ABSOLUTELY AWESOME (a bit more alliteration for you...), and the hardest working virtual assistant I know! I hope these new users love her as much as I do. Keep up the great work...
-GTV
I’m thankful
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Inappropriate?Just wanted to add to the other comments, Rael, that I think the way you've handled this has been fantastic. It's always a nice change, when something unexpected happens which causes a problem/delay/whatever, that the people behind the scenes are up-front about it. I find I'm always a lot happier to accept the issue and wait it out when it's dealt with the way you have, rather than keeping us in the dark and hoping no-one will notice.
So, congratulations. I'm sure that even with a slight hiccup in her speed, a vast majority of Sandy's clients will still adore the job she does. Even a non-virtual assistant can come to work a little late sometimes ;-)
I’m happy
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Inappropriate?When I found Sandy I thought your site was the best thing since sliced bread. unfortunately looks can be deceiving and Sandy does not measure up to your hype. I'll be gracious and attribute it to growing pains but you have some serious problems that need to be addressed quickly. Two times I have emailed for tech support, The first time it was several days before I received a reply. It has been about a week since my second request and I am still waiting. The concept is good but your delivery is close to abysmal. I hesitate to criticize since yours is a free site, however i would rather pay for something and have it work correctly rather than get something for free that not only does not work, creates more of a problem. As it is, in order to properly utilize Sandy I had to purchase a program for $50 to get Sandy to synch with my phone. At this point I am canceling my account. I will check back in a few months to see if you have gotten your act together. I wish you luck because the concept is great - I just do not have the time or the patience to use a system that is supposed to make my life easier but only complicates things.
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