This topic was archived on Mon, 11 Feb 2013 20:34:01 +0000

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How do I grant PTO hours for an employee's Birthday?

I want to give my employees PTO for there Birthday but I want to track it. What is the best way to do that?
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  • EMPLOYEE
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    There is a birthday code that appears on the calendar when you enter the employees birthday. It's an event code. We also have a great report in the premium plan. Now if you mean you'd like to track it like an absence and take hours away or add hours to a bank, some of our community members use the "Other" absence code and put a negative number in the hours time slot to add hours to their bank. If it counts as an absence then just put a positive number in the slot as usual and the hours will be taken from the bank. I hope this helps.
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  • So if I give an employee 80 hours of PTO would I now bump that qt up to 88 for the 1 birthday off? Also why in the request login does it only give an employee 4 choices : Vacation ,Illness, Personal, or Other. Why does it not give all the other choices I have on the calendar view?
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  • EMPLOYEE
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    Yes to your first question. As for why we only provided 4 choices for employees, it was to simplify things for them, potentionally there could be 21 different absences available in an account, if we opened the list up so that an employee could see them all, we figured that may be confusing because many of the codes are really for an admin to know and not necessarily an employee. So we kept the list simple for employees and when you as an admin review the request you can decide if it's FMLA or Bereavement leave or some other code that you would know how to classify. I hope this makes sense.
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