Entering Last month's transactions

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Entering transactions for last month are deducted from this month despite the date being last month... is there any way to enter a transaction from a previous month without it coming out of the current months envelopes?
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John Urbanowski

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  • frustrated

Posted 6 years ago

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Steven Tafzil, Employee

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Hi John,

I would record the transactions you want to put in, then re-create the fill you had for the beginning of the month. That will keep the new transactions in your history, but not count them against your current Envelope budgets.

Hope that helps.
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Jana Smith

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I am new to Goodbudget and am having this same problem. Can you walk me through how to do this? I had set up all of my envelopes initially and had them fill... then I added more envelopes that I had forgotten and I didn't know how to fill them. Then, after importing transaction and assigning them to the right envelopes... transactions from other months were counting against my April envelopes. Please help.
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Karisa Russell, Official Rep

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Hi Jana, 

Sorry for the troubles! When you enter in past-dated transactions, like you did when you imported, those transactions count against your current budget. 

To fix that, you can try re-filling your Envelopes to add more money into the Envelopes.

You can do that on the website by clicking on Fill Envelopes (https://goodbudget.com/envelopes/fill) and then on From Unallocated. 

Feel free to email us at support@goodbudget.com with your Household username if you're still having trouble. 
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Sam

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Hi Karisa. I have such a love/hate relationship with this app and this is such a clear example of it. I love the app for it's simplistic approach, philosophy and breakdowns. But there are some infuriating things that would be so simple to resolve with a minor update. This is STILL an issue 2 years from when it was posted on here that has a SIMPLE FIX! Why can't there be an update that separates transactions and budgets based on the dates entered, period? That seems to make sense right? Otherwise, there is this extra step that is so unnecessary hurts your guys approach and all your other hard work. Please make more of an effort to fix things that are so straight forward and simple that take away so much from the user experience. I would hate to stop supporting this great idea and community because of a few missing pieces of code.
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Colin Grant

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Sam, if you post an expense for last month in this month did you actually budget for it last month? If you did that amount should be in your envelope as you have not spent the money so the money being taken out does no more than get you where you want to be. If on the other hand you made an error and forgot to budget, well that is just unfortunate and I cannot see how the app can compensate for that automatically. 
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Karisa Russell, Official Rep

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Hi Sam, 

Thanks for letting us know why this is important to you, and I am sorry this has been frustrating for you. 

I can understand why you'd like your Envelopes this month to not be affected by your transactions from last month. Currently, your Envelope balances are influenced by your running balance. Adding a transaction from last month alters your running balance this month, and so your current balance is affected too. 

Unfortunately, we're currently not working on changing that. But, for now, I've added your vote for an enhancement like this to our tracker. 

Thanks again
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Sam

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Colin- we have budgeted thinks categories like "Drinks/Food" and "Entertainment". And every month, we have our budget re-set instead of roll-over as that works better for us since we are still learning and tracking. However, sometimes we forget to list those transactions until a few days later. If (like this past month) we forget until the following month even though we're still under budget, it shouldn't affect this current month. That's my issue. And yes, I see how I could do it at the moment but when you're on vacation sometimes you forget

Karisa- thank you so much for explaining it to me and adding my vote. This app is so great in so many ways, I really do enjoy using it. We use it as both a budgeting tool and a spending tracker since it's so simple to visualize. I appreciate your response and hope you guys continue to keep working like you have been.
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Colin Grant

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My advice would be not to reset, I never have personally and if I do miss something (which is rare as I reconcile to bank every few days and always at month end) it matters not as the money is in the envelope. 
Backdated entries work well enough with the accounts in GB but the envelopes are not month specific, they are just a snapshot in time. An automatic reset of the balance at month end therefore seems a doubtful approach to me as you can as you say reset an envelope that is not zero/has not run its monthly course - that means you are writing off the balance of an outstanding expense.
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Telt1910

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John,
By resetting the envelopes, you take away your ability to see where you over/under budget.  If an envelope has quite a bit left over each month, you might want to lower the budget and funding for that envelope.
Personally, for envelopes such as groceries, if I end up with extra after a few cycles, it is my cue for a treat (i.e. steaks instead of chicken).  Others I cycle back to Unallocated so that I can put the money in envelopes where I overspent.
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Telt1910

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Also:  Wanting this 'feature' goes against the whole envelope principle.  If you were to use the envelope system the old-fashioned way (cash in actual envelopes), would you attach sticky notes to the cash to indicate when you put it in there, and when it is supposed to come out? Or would you start with a new stack of envelopes each month? Probably not.  You put the money in the same envelope (i.. Groceries) every time you get paid (in cash), and you take the money out to pay the bill or make the purchase. If you are using separate envelopes for each month, you might want to look up How to Do Envelope Budgeting: 5 Steps (with Pictures) - wikiHow.   
Part of the 'confusion' I see a lot is the mixing up of the budgeting, and the funding.  The budget is the planning part, the funding is the doing part.  The money going in and out of the envelopes, and their balances, are the doing part.  Budgeting is merely deciding/planning how much you are going to put in each envelope every period (week, bi-weekly, monthly, etc.) I can have a budget for a $1M for travel each month, but unless I start earning $1M+, the envelope will never be funded according to my budget.  
Where GoodBudget enhances the envelope system, is that you can time your funding based on when you get paid, instead of monthly, and it allows you to look ahead.
Hope this helps!
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Telt1910

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Also:  Wanting this 'feature' goes against the whole envelope principle.  If you were to use the envelope system the old-fashioned way (cash in actual envelopes), would you attach sticky notes to the cash to indicate when you put it in there, and when it is supposed to come out? Or would you start with a new stack of envelopes each month? Probably not.  You put the money in the same envelope (i.. Groceries) every time you get paid (in cash), and you take the money out to pay the bill or make the purchase. If you are using separate envelopes for each month, you might want to look up How to Do Envelope Budgeting: 5 Steps (with Pictures) - wikiHow.   
Part of the 'confusion' I see a lot is the mixing up of the budgeting, and the funding.  The budget is the planning part, the funding is the doing part.  The money going in and out of the envelopes, and their balances, are the doing part.  Budgeting is merely deciding/planning how much you are going to put in each envelope every period (week, bi-weekly, monthly, etc.) I can have a budget for a $1M for travel each month, but unless I start earning $1M+, the envelope will never be funded according to my budget.  
Where GoodBudget enhances the envelope system, is that you can time your funding based on when you get paid, instead of monthly, and it allows you to look ahead.
Hope this helps!
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Colin Grant

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I think comparing to the old ways is a little unfair as of course we now have technology that allows us to improve on things. I budget into next month (using this months income) but as the envelopes do not provide for this I just budget next months cash into a retaining envelope for distribution next month (I guess one could also just leave it in To Be Allocated). That way I am not spending next months money in error. Perhaps you have a different way of dealing with using this months cash for next months budget? Personally I do find GB lacking in that respect, although workarounds are possible. The envelopes are as you say just envelopes and as a result the progress bars do not to help when the cash therein spreads across months.
(Edited)