How to Close Off an Envelope Goal After I am Done?

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I have been using the envelope to save towards a certain goal (Example. Saving for a new laptop) and have reached said goal and have spent the money saved towards the goal I want to delete that envelope as I am using a free version and I want to free up the space to be used for another goal without having my transaction of the goal deleted. I have tried deleting the envelope already and my transaction for that was gone and the money inside was changed to UNALLOCATED funds. So is there a way to close/delete the envelope while keeping the transaction? Keeping the envelope hidden would not give me extra envelope space. And if I were to buy the premium and keep it hidden I would still have a clutter of envelop for the goals after using it for a long time which I do not want to have either.
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Mei Mei Tan

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Posted 4 years ago

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Karisa Russell, Official Rep

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Hi Mei Mei, 

These are great questions. Whenever you delete an Envelope with a balance, those remaining funds become Unallocated. To clarify, when you delete an Envelope, the transactions that are attached to it will still be visible in your Transaction History. However, they will no longer have an assigned Envelope. At that point, you can either leave those transactions unassigned, or re-assign them to a new Envelope. 

In the future, when you complete a Goal and need to free up the Envelope, what you can try is removing any funds in that Envelope to Unallocated. Then, you can delete the Envelope. 

I hope this helps! 
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jeremie

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There is a huge flaw with this: It seems that these deleted goal envelopes no longer show up in any reports. I reached my vacation goal envelope, went on vacation, and deleted the envelope. Now all the money spent from that envelope is just missing from all the reports. IMHO this is not very well thought out, and although I have a subscription (and thus unlimited envelopes), I really don't need all the clutter of lots of old goal envelopes so I would like to delete or at least hide them.

@Karisa: Do you know of a workable solution that still shows correct reports? If not, I'll just have to not use goal envelopes for one-off things. Doable, but defeats the purpose a bit.
(Edited)
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Karisa Russell, Official Rep

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Hi Jeremie, 

I agree it's not helpful to have deleted Envelopes removed from reports. There are two ways you might deal with this. 

1. If you need/want to delete a completed Goal, you could reassign those transactions to a different Envelope. Although, that might defeat the purpose of deleting it in the first place.

However, one work-around might be that you create a single Envelope that holds transactions from deleted Envelopes. That way, you could reassign the transactions to this Envelope, so they still show up in your reports. 

2. Keep the Envelope. I also have some Envelopes I'm no longer using. What I've done is created an 'Archived' Envelope group. That way, I can easily see I'm not using those specific Envelopes. Plus, I can collapse the group when I'm on the web when I want to de-clutter my screen for a bit.

I hope this helps! Let me know if you have more thoughts or questions. 
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jeremie

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Thanks for your thoughts! Those are two good ideas I hadn't thought about. However for now, I just made my envelopes more general so I can reuse them (e.g. "Vacation" instead of "Summer Vacation 2016". Overall I'm very happy with Goodbudget, and this is a admittedly just a minor issue so I'll just work around it.
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Karisa Russell, Official Rep

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Hi Jeremie, 

You're so welcome! If I may make one more suggestion. Goal Envelopes aren't reusable the same way that standard Annual Envelopes are. Once you reach your target savings amount with a Goal Envelope, the Envelope effectively becomes dead, and Goodbudget will no longer suggest adding funds to that Envelope. So, I would recommend using Goals for savings items that are one-time, like a new laptop or car. 

For your Vacation Envelope, you might consider using an Annual Envelope. That way, the Envelope will renew each year. That's especially helpful if you plan on going on multiple vacations over the course of the next few years. 

Hope this helps! 
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Colin Grant

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Is it possible to set targets/goals on annual envelopes or are they just containers for an undefined amount of cash? If the later I suppose the target amount could be put in the envelope description as a guide.
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jeremie

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You can set yearly goals and due dates. See the help article (with pictures) on how to do that here: http://help.goodbudget.com/customer/portal/articles/694497-set-goals-and-track-your-progress
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Karisa Russell, Official Rep

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Hi there, 

Jeremie's right! You can create what we call a Goal Envelope to help you save up for those one-time goal items, like a new car or laptop. 

If you give the Goal Envelope a due date, Goodbudget will tell you how much to set aside each budget period to reach that target savings amount in time. 

Does that answer your question, Colin? 
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Colin Grant

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I understand that, I just wondered if it was possible to assign goals/targets to the ordinary annual envelopes? Seems from what you are saying that this can only be done via Goal Envelopes which can only be used once. What I would like is to be able to set a goal, reach it and then set a new goal without having to start yet another envelope. Hope that makes sense :-)
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Karisa Russell, Official Rep

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Hi Colin, 

Thanks for clarifying. I think an Annual Envelope will do what you want. Like Goals, you can give an ordinary Annual Envelope a target savings amount and a due date for when you'd like to reach that amount (due dates are optional, however). 

Annuals renew on a yearly basis (either the January 1, if you don't have due date, or every year on your due date) to refresh the saved/spent history. So, you could always edit that budget amount, or even the name of the Envelope, so that you can use it for something else. 

Let me know if I'm still off base :D
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Colin Grant

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Excellent. Thanks Karisa