Is there a way to keep upcoming transactions from posting immediately?

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I was looking through the forum and it seems a lot of people had this question but it was years ago, and the answers I found don't seem available anymore. I usually post reoccurring about 2 weeks out. With my old program, they wouldn't "show" until 3 days before the date they were scheduled (which was a time period I chose). Whenever I create a reoccurring transaction, it immediately posts, even if it's a month out, which shows my account in the negative and my budget off. I just began using this program so I'm finding out a lot. Such as not being able to "fill" my envelopes unless I enter in a paycheck (which personally I think is silly). I get 2 paychecks on the 1st for me and my husband and the same on the 15th. I figured the workaround for that. Now it seems I have to enter one paycheck in the fill option and the other just as a plain transaction. I really like the concept of GB, but there seems to be a lot of "workarounds" in the program, which for the price, I'm not too fond of. I will see how the next 3 weeks go in my 30 day trial. In the meantime, hopefully you can help with this scheduled transactions problem.
Thanks
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cuppycakecrystal

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Posted 4 years ago

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Colin Grant

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I just set up a recurring transaction (monthly debit) for the 1st March. It did not post it to my account but held it as pending. 

Regarding filling envelopes, you can fill your envelopes from Unallocated without the need to enter a pay check. It might (depending on how much unallocated cash you are carrying) reduce your Unallocated to a negative number but it will work. Personally, I ensure all my envelope fills correspond to there being enough money in Unallocated. Essentially, if you overdraw Unallocated you have run out of cash. 

You need to work at GB to understand how it hangs together but once you crack that is all become very clear. it is a great piece of software and I have not come across the need for any significant workarounds - and I am a new user.

Keep at it - it will be worth it
Colin
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John Vander Stel

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The following is a further explanation for the post above, and also a WARNING of a related discrepancy still existent in the Android app that could cause a problem for you!


When you fill all of your envelopes from unallocated.... later, you will need to put your paychecks directly into unallocated to pay unallocated back.  That way, if you don't do fills with any more money than the total amount of those upcoming paychecks, unallocated will be paid back in full, and everything will balance again.

I do this myself because I get more than one paycheck per month, as well.  I fill all envelopes at the beginning of the month from unallocated, all at once, to ensure that all envelopes are filled with their full amounts and then pay back unallocated when the paychecks actually come in.

The only thing you have to watch out for is that you don't bounce a check when an envelope may show that it has enough funds to make a payment when the actual total for your account, in fact, isn't large enough!  That can happen if your unallocated is negative.

The following is a BIG warning to you, so please remember this:

In the Android app, unallocated is not counted towards the total listed for your account!   If unallocated is negative, it will actually list erroneously that your account has more in it than it actually has!   That happens in the Android app, but not on the GoodBudget website since unallocated is, in fact, figured into the account total on the website.

So far, this particular discrepancy and the problems that it can cause while using the Android app have not yet actually been acknowledged by the staff here, and it has worried me for some time now that others could be fooled by this, as well.  

I mentioned this discrepancy here again because I don't want that particular discrepancy to cause any problems for you either.

Cheers!

John Vander Stel
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Colin Grant

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All good stuff and I cannot comment on Android as I use IOS. I would strongly recommend however that you read all the help guides on the web-site and especially those relating to setting up a budget. The general concept of envelope budgeting is to budget to zero and not beyond. Once you get into negative unallocated balances you are in the danger zone and cannot trust your envelope balances. It is of course possible to go that way but my advice is don't do it. You can only spend the money you actually have so why try and make the budget reflect anything else? That said, GB is a very flexible tool and you are free to play it how you like.
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Karisa Russell, Official Rep

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Hi cuppycakecrystal, 

These are all great questions! To answer your first, it sounds like you're only future-dating the transaction, but you might have missed the crucial step, which is checking the Schedule this...box at the bottom of the Add Transaction module. This marks it a [Pending] so that the expense will not be deducted from your Account until the date you enter. 

In terms of your fills, like Colin and John have said, it is possible to fill from Unallocated - so that you don't have to enter a paycheck. For folks that have multiple incomes throughout the month, I generally recommend filling your Envelopes on the first of the month from Unallocated, so you only have one fill transaction. Then, you'll add your income to Unallocated as you receive to 'pay it back' basically, if it does go negative. You can do that on the website by clicking on Fill Envelopes > Fill from Unallocated. Then, you'll enter your income by clicking on Add Transaction > Income. I hope this helps! 




John - Thanks for your help so far! To clarify, when Unallocated is negative, Goodbudget won't say that you Account balance has more in it than there actually is. But, rather, that you've filled your Envelopes with more money than you actually have available. Basically, when Unallocated is negative, it means that if you were to empty out all of your Envelopes via making real-life purchases, you wouldn't have enough money to cover the amount of the expenses. Is that what you're referring to when you say discrepancy?


Thanks everyone so much for your help! 
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John Vander Stel

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Hi Karisa,

What I mean is that in the Android app, unallocated is not counted in the "total" if one isn't using accounts.  Because of this, if unallocated is negative, the total figure actually will reflect more than is actually in the account.  

It's my worry that others will run into problems bouncing checks because it appears that there is more in their account than what is actually in there.

Also, if one copies that total into a paper checkbook register each day in an attempt to prevent math mistakes, it can result in incorrect balances carried on for months at a time.  It took me quite a while to figure out what went wrong.

This has been reported before, but it has been assigned a low priority because most apparently are now using "Accounts", and in that case, the "account balance" will list correctly.

So, to summarize, the "total" listed in the Android and Apple app can list an incorrect "total" if one has anything positive or negative in unallocated.  The GoodBudget website does not have this discrepancy.

You guys and gals have developed an exceptional app!  Kudos!

Cheers!

John Vander Stel
Grand Rapids, Michigan

P.S.  I'm active so much here because I've used envelope budgeting for over 40 years now and actually wrote a virtual budget computer program way back in 1981.   I have used that program ever since, so I have a deep understanding of envelope budgeting.  

I've been using the professional GoodBudget app for years now, as well, and it is a passion of mine to help others use envelope budgeting to better their lives. :-)
(Edited)
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Karisa Russell, Official Rep

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Hi John, 

Thanks so much for clarifying! I was actually unaware of that discrepancy until now, so thanks for informing me. 

As you - and Becky on another thread - have mentioned, most folks now do use the Accounts feature turned on. By default, when you download Goodbudget, you actually have one Account to start with. It seems like that's one of the primary reasons we've deemed this low priority at the moment. 

Also, it's truly a huge compliment to have someone who's been envelope budgeting for years to even use Goodbudget, at all! So, thanks for sticking with us. :-) 
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cuppycakecrystal

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Karisa,
Is there a tutorial somewhere for this app? I'm very confused. This is my first time using a electronic envelope system. Usually I just pulled the cash out and separated it while maintaining a checkbook register for other payments such as the mortgage etc. Clearly I'm doing something wrong. When I go to my income vs. spending report it says my spending is double my income (which is not true at all). When I got to unallocated, it has my transactions that I have entered as "Paycheck" with the amount, then I see other transactions "Income" that I did not put in there with amounts I've never seen. Thanks
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Karisa Russell, Official Rep

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Hi cuppycakecrystal, 

Sorry for the confusion! You're welcome to check out our Help Center (http://help.goodbudget.com/). It has some guides that can help get you started. 

It's hard to know without seeing your Household, but it sounds like you've added your Paychecks directly to Unallocated, which is why you see those income transactions there. But, it sounds like you've also added income directly to your Envelopes with the 'sweep' Envelope being Unallocated. That may be why your income has been double-entered resulting in your Income Report being wrong. 

Feel free to shoot us an email at support@goodbudget.com with your Household username if you'd like us to take a look and give you better feedback. We're always happy to help!