Dependent actions/ ordering of actions within project

Is it possible to make actions dependent on each other? For example, I have a set of actions for a project, when i complete the 'next action' i would like its dependent action(s) set to 'next action'. A way to order the actions so that they stay in line with the progress of the the project? (not by priority but one action actually cannot be started/completed without another having been done first)
37 people have
this question
+1
This topic is no longer open for comments or replies.
  • 6
    This is ABSOLUTELY what is needed. I might have ten actions in a project and I only want one in my next actions list at any one time but I don't want to manually have to open the project whenever I complete one in order to get the next action open. It could be great to be able to use a kind of drag and drop system to re-order the tasks (irrespective of dates) into an order that they need to become next actions. Sometimes there will be two next actions, sometimes actions will not be the sequence also.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • 2
    I really like the idea of drag-and-drop ordering, nice.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • While there is sequencing, it really feels like an independent system, as viewing the sequence pulls up a list view that can't be edited, and rather difficult to get items in that sequence. I don't think it's possible to make existing items part of that sequence after the fact, and they can't be reordered in a meaningful way.

    Some sort of integration with the Next Action system would make sequencing more meaningful, as well as an efficient method for ordering those items (and including them in the sequence).

    I tried out sequencing just to see how it worked, but I have no plans to continue using it in its present form. Perhaps I am not understanding how it can be productively used?
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • 1. We will be working on a user defined sort which will let you drag & drop the order of any tabular view list(including the Next Action List on the Dashboard).

    2. A number of users have asked for the ability to set X number of actions, and once one is completed, the next one will become the next action automatically - this is under consideration.

    I can suggest the following work-around for now:

    1. Your Actions folder contains a list of all actions, including Project related.
    2. You can star (e.g., mark them as next actions) from the action tabular view without having to open any project.
    3. You next action list on the Dashboard will show you only the next actions.
    • Something I tried out, was to place a number in front of the Action step in Projects, meaning 1. Action A , 2. B Action, 3. Step
      What I found was the sorting of the Actions then run according to the numbers, not alphabetically (reason why I flipped the wording)
      Works cool and now add that to the star concept explained above and it should be a great work-around until some other idea comes along.
    • Another idea,( does have a lot of clicks)

      Create waiting for action#2 with originating action #1, and wf action #3 with originating action #2, and so on
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • 3
    I just started using IQTell after seriously considering OmniFocus and they have an option you can set on projects (and sub-projects) called sequential or parallel. I really was attracted to that. The sequential setting is what is being discussed here.

    I have video projects where I have to repeat the same steps in the same sequence over and over and it would be nice to set it and forget it so to speak. I don't like to have to manually star my next actions. I would like to take the time to set my project up completely from the get go and as I mark things complete the next item in the sequence automatically gets marked as a next action.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • I know this is an older topic but as I start to fill in my actions for projects I came across areas where I'd like to show that some actions cannot take place until others are complete.

    I see where I can create a subtask off of an action that that looks like it will work well. However, many times I brain dump a number of actions I can see are needed for a project so the ability to change an action to a subtask or link it to another action in some manner (rather than delete the action and go back and create it as a subtask) would be a helpful feature in the future.

    As for manually marking Next Actions, at the very first I did not like it as it felt like another step. However, I actually like it now as it makes me stop and really think about it in the GTD context, what is the next physical action I can take? Is this action worded as a NA? I'm finding that helpful in being mindful about what I list as an action I need to take so I don't fall into the trap of a long list of vague 'clean the garage' items.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Sahaf (Official Rep) July 18, 2012 06:55
    @SewPixie, we have not fully tested it, but I think what you are asking is possible.

    You can move actions into Subtasks and vice versa, it just requires a few minutes of configuration.

    1. Right Click on Actions - Folder Configuration - Folder Attributes - select the Move Entries Tab.

    * In this tab, you can select the Destination Folder, e.g., I want to move an Action to a Subtask

    2. Search & Select the Destination Folder - SubTasks

    3. Then simply match the Source Folder Field and the Destination Field (here you will define which field will be copied over during the move.

    4. Save

    If you'd like to enable move from Subtasks to Actions, do the above process, but start at the Subtasks folder.

    Let me know if this helps.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Thanks! That did help a great deal and my first test worked. All I needed to do after I moved it to a subtask was to link it to which task I wanted as the parent.

    I see a lot of other possibilities as well in looking at all of the folder configuration options. What a lot to explore!
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Sahaf

    I would like to come back to the original question. You wrote

    "2. A number of users have asked for the ability to set X number of actions, and once one is completed, the next one will become the next action automatically - this is under consideration."

    Are there any news on that?

    I am also thinking about a standard project plan. If you have projects that follow a similar route, you could set it up once and the use this as a template.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • 1
    What would be absolutely the best is to replicate what Omnifocus does, that is the ability to create two types of action projects:

    - parallel actions
    - sequential actions

    if you set a project to contain parallel actions you see them all at once because they don't have an order
    If they are sequential you see only the next action and when it's done it highlights the next next action
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • 1
    m2c (my 2 cents):

    You have 2 situations:

    1. You either need a full project plan, which needs to be implemented in an EPM/PPM tool and managed outside of IQTell

    2. You have a manageable set of tasks that really don't need a major project plan.

    Let's go with number 2.

    Here's what I did.

    1. I created a project.
    2. I have actions within the project.
    3. My actions have sub-tasks.

    I have created the following new statuses:

    1. New project status: Scheduled
    2. New project status: In progress
    3. New action status: Pending
    4. New subaction status: Pend (I had a problem with the database; I won't go into tech details here.)

    Anyway, if you don't need subactions, you can stick with just "pending" status for actions.

    How:

    1. Create your project. You can auto-set it to create in whatever status you want.
    2. When you create your tasks, do the following:

    a. If they are dependent, set the dependent actions to a status of pending.
    b. If they can be run S2S, you can just run them as next actions back to back as open.

    Remember that this is not a project management tool. If you need to manage a moderate to robust plan, use MS Project, or a PPM tool, or if you need something really extravagant, use an EPM tool.

    Bottom line:

    You can do a lot if you create your statuses with pending, scheduled, etc. and use saved searches. But this isn't a "PPM" tool per se. You will need to manually update your next action in the project. Otherwise, look to a PPM and RM tool to manage your project.
    • view 1 more comment
    • That will be nice. The problem I have right now is that the solution I provided above isn't optimal because the actions for the subtasks show in the actions view. It's a bit frustrating I can't filter out the statuses, and the saved searches open in a new window rather than in a new tab.

      eh, c'est la vie. As I always say, there are 85 ways to skin a cat. If the above workaround doesn't work, don't use statuses, use tags, and so forth.

      I do have a technical issue whereby the statuses for the different item types are creating database errors, but I can address that later. (e.g. creating a pending status for a subaction when there is a pending status for an action creates a database error indicating the status exists, even though it is not indexed in the list.)

      :)
    • You can open the Saved Searches in a new tab, as opposed to the pop-up. Go to Saved Searches, select search, and view results - it should open in a new tab.

      As for the database error, can you please send me sequence, and screenshots. That should not happen. team@iqtell.com
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • I created very lated topic here + few more things. Maybe OmniFocus users will be interested:
    https://getsatisfaction.com/iqtell/to...
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • This reply was removed on 2013-02-12.
    see the change log
  • 3
    A would also like to vote for action dependencies to be included. What I would like to see is some way of automating an action becoming a next action when another action has been completed.

    e.g. Task B is dependent on task A. As soon as task A is completed, task B has it's Next Action" flag turned on. You could have a field in each action "Depends on action" to link them up.
    The advantage of this is that you could create strings of sequences e.g. C depends on B depends on A.
    As well as parallel ones by linking more than one action to a single action e.g. action D, E and F depends on C. So when C is completed, 3 actions become next actions.

    If you don't want to use dependencies, you don't have to and you can use the manual method as it is now.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Hi,

    Just started using IQTell, and I suspect I'm running into this issue.

    I view the heart of GTD as being the (context-dependent) lists of next actions. So if I have a project with multiple consecutive actions, and I finish the first one, the one right after it is obviously the next action. If I have to manually find that next action in the project and star it, I suspect I will start "not trusting the system"; anytime I forget to track down and star a project's next action after finishing something, the project will have dropped off my next-action list (and thus off my radar).

    Is there some way to avoid this problem using what's implemented right now? If not, is there an update on the status of this feature?

    Thanks.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • There are two frustrating but necessary work arounds that I use:
    e.g.:

    A) Use numbers within my actions:
    01 - put on socks
    02 - put on shoes
    03 - tie laces
    04 - stand up
    etc.

    Or
    B) set due date/time

    Put on socks (due: 06:57)
    Put on shoes (due 06:58)
    Tie laces (due 06:59)
    Stand up (due 07:00)

    Keep working at it please IQTELL.
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Ok. I feel dumb, but how do I create sub actions?
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited

  • Hi, love using IQTELL.
    I too would like to see a simple way to include sub-actions and parallel actions.

    Might be asking too much but would be god to have a feature where the sub-action becomes active after a specified time. Fir example task B can be set to become current 1 week after task A is completed and task C 3 days after that.

    Thanks

    Martyn
  • (some HTML allowed)
    How does this make you feel?
    Add Image
    I'm

    e.g. kidding, amused, unsure, silly indifferent, undecided, unconcerned sad, anxious, confused, frustrated happy, confident, thankful, excited