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Microsoft Tag feature for Office 365


About Microsoft Tag and Office 365:

Imagine this:

An administrator of Office 365 can turn on Microsoft Tag feature in a section called Tag Administration. It can be turned off or turned on. To make it easy, you guys can then link the accounts with their Microsoft Online Service sign-in address without having to use Live accounts. But, if that is not possible, then the administrator is sent to a login page where they have to sign-up or login with Live ID credentials. After that, the process is done and it forever linked. Two categories are created, one for SharePoint sites and one for User accounts.

The reason for not using Live ID because there may be more than one administrator. Second, if the Live ID user leaves the company, the administrator user account can be deleted easily and the other administrators can have access to the account.

In the User Manager, the administrator can auto create Tag that will generate a tag for every user and distribution list created. The contact information that is stored in the user's contact list is automatically stored in the vCard data in Tag. So, there is only one place to store the data, in User section of Office 365. The vCard Tag is automatically updated with the UPN Email Address, phone number, address, etc. Of course, knowing how Active Directory works, updating user information in Office 365 can take up to 24 hours to update in the entire system. Therefore, it can take up to 24 hours for the vCard Tag to update as well.

In the SharePoint Manager, the administrator can add a web part. Automatically, it will create a tag that can be displayed in the SharePoint site. If an employee scans a tag at work or from the computer screen, the user is automatically taken to the mobile version of the site. The tag can also include dynamic information. In the Web Part administration, the administrator can create a list that the data can be stored to see if these tags are being scanned. Now why SharePoint, because this can increase the usage of SharePoint users in the corporation. For instance, HR can post information about new policies on the bulletin boards. The employee scans it and there it is.

If the user scans for the first time, the phone ID is captured and stored on the user's profile on SharePoint so to never having to log in again when scanning corporate tags.

The public facing site can add a feature so that the administrator can add tags to certain pages by simply clicking on Tag in the ribbon then selecting what kind of tag it will be. If the user picks URL, the tag is automatically generated to point to that page. If the user picks Users, then they will have to pick which user's tag to use. This could be good for contact list, like Sales contacts. If the user picks custom, then the user can select what the tag will do. For example, a car sales business can set up tags for each car sold, providing information about each car. Now, if the user wants to add a table for each sales person, a tag can be placed next to each contact on that page if that is what the user wants.

Tag Manager can be one of the new pages that can be selected from any site that is created. Permissions, workflows, editing, and other permissions can be set for each user or distro for allowing Tag creations. Each tag page that is created creates a new category in the Tag Manager. This can be used to create tags that is not related to Office 365. For instance, in the marketing Site of SharePoint, a user clicks on Tag Manager. Tag Manager can then be used to create tags for advertisements and such.

In the Microsoft Online Services Portal, under Admin, Tag Manager can be added so that all categories are manageable depending on administrator's access. Of course, global administrators will be able to have total control over all tags.

The tag that is created in user can also share over to the My Sites portion. The administrator can set that feature in SharePoint Administrator. So, if a user is visiting a user's profile in SharePoint, they can scan the tag and save the vCard on their phone.

If the user wants to print business cards or grab a tag for printing, the user does not have to go to Tag Manager. The user can simply double click on the tag, it will open up the same window for downloading in the current tag manager, and the user can download the tag as a graphic.

In Web Apps, the user can add a tag from the corporate tag manager to any document they desire. Then the tag is added as a graphic easily.
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