Rename files to author, year, title

Somewhat related to the request from drag and drop ability from qiqqa to another program... but also change the name of the file to something based on the metadata... zotero does this, and I've always found it a convenient feature.
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  • mendeley gives you options to configure the renaming, which is really cool
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  • Qiqqa (Official Rep) January 27, 2012 11:38
    Qiqqa does allow you to "Export your library" which will save your entire in a tidy directory structure organised by title, author, tags, etc. But we hope you like Qiqqa so much that you never even think of using that :-P
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    • Thanks Teejay - we listen to all feedback (and we hope you'll agree... every release we bring out more and more of what people have asked for!). Watch this space.
    • @qiqqa How to do that? How can I link pdf on my computer with uploaded pdf's in the library if there is more than one sharing the library and uploading the files.
      i.e. how to apply what you said " save your entire in a tidy directory structure organised by title, author, tags, etc "
      Also, in the case of losing the files on the computer how to download them and use qiqqa offline to work on them!
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  • I’m slightly disappointed
    2
    While it is a nice way to organize my entire library, it would be nice to be able to change the name of my .pdf files to my liking without having to export my entire library. Is there no other way to accomplish this?
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  • I’m confused
    1
    Qiqqa could be the best research management software available, but without having easily searchable pdf file names (within a sensibly named folder structure) OUTSIDE of Qiqqa, I prefer to use Mendeley with its limited functionality. All of Qiqqa's great features like annotation reports, library analysis, and brainstorming, remain unused because I'd rather feel secure in being able to find my files within my operating system (and without having to use Qiqqa when I can't or don't want to), than have those tools available to me.

    I keep hoping that Qiqqa will add this feature, but six months after the suggestion and still no update, I'm beginning to feel that I'm stuck with Mendeley.

    I also feel like Qiqqa is trying to steer users into using Qiqqa by making it hard to find their papers outside of their software. Unfortunately, it's having the opposite effect. The comment by the Qiqqa staff above "we hope you like Qiqqa so much that you never even think of using [the "Export Library" feature]" only lends support to this feeling. Why have this feature and duplicate all your pdfs is a separate folder? Why not just make this the standard way of storing pdfs upon import?

    Perhaps it's a programming issue, and if so, I wish Qiqqa the best of luck in solving it, because I truly want to be able to use Qiqqa for managing my research.
    • I fully agree with John and I have exactly the same issue. I am still a new user who is in the process of choosing between Qiqqa and Mendeley. For exactly the same reason John described, I feel I will be forced to get stuck with Mendeley, unless this option is added to Qiqqa.
      To the developers, I hope you are going to consider how important is to have the physical pdf file on the physical HD with the file name built up from the metadata, such as Author-Title-year, etc. as we can easily do in Mendeley. Thanks.
      Stefano
    • I do fully agree with John too. I have been struggling to keep Qiqqa but Mendeley is much simpler although it doesn ́t have Qiqqas features.
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  • NotPinky (Company Admin) June 23, 2012 18:59
    Hi John,

    It is indeed a programming issue - the files are stored as a unique fingerprint on disk, making them trivially easy to identify. Also some people prefer to keep the libraries separate.

    We have no desire to "steer" people in any way other than providing functionality that people like, and so therefore like to use Qiqqa.

    We built the export functionality precisely for this reason - to make you feel secure, so that if you ever change your mind about Qiqqa, you can easily export and have them in a neatly laid out format on your disk. Actually even better than what you started with, since we generate a local html page that helps you access your files via tags, authors, titles, etc., without needing to search through your filesystem OR use Qiqqa.

    All that being said, we do understand your desire for this change - it's still on our radar, and under consideration for future work.

    All the best.
    • This is a severe limitation to the quiqqa service, and one that will prevent many people from joining. When several of my friends saw that quiqqa cannot manage a sensible file naming structure in an easily accessible directory they were baffled. Anyone who has been carefully cultivating a directory of pdfs in a logical file structure will be very reticent to give that work up.
      My research group is interested in using a service such as quiqqa but without this feature we will undoubtedly use another service.
    • @NotPinky How to do that? How can I link pdf on my computer with uploaded pdf's in the library if there is more than one sharing the library and uploading the files.
      how to apply what you said " the files are stored as a unique fingerprint on disk, making them trivially easy to identify. Also some people prefer to keep the libraries separate.
      "
      Also, in the case of losing the files on the computer how to download them and use qiqqa offline to work on them!
      If only we can understand the process of building a library by qiqqa
      How can we do what you said "Actually even better than what you started with, since we generate a local html page that helps you access your files via tags, authors, titles, etc., without needing to search through your file system"
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  • I’m frustrated
    I also appreciate the Mendeley feature of renaming files. That is really useful and would like to see that soon in Qiqqa since I decided to stick to it.
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  • Could there be a way to just output one pdf file with that naming convention (with the option of highlighting) instead of the "entire" database?

    Thanks.
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  • Alternatively, I would also like to have the option to "update exported library", that is, not to have to export my entire library every time I add a pdf, just export the new ones. Even if this is not an optimal solution (it wastes 2x HD space, 3X if you don't delete the orginal pdf), it would make easier to search through the filesystem or to backup the library via dropbox)
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  • I’m waiting to discover if Qiqqa is for me.
    I've been using Qiqqa for only an hour and already I'm scratching my head about simple things like whether it operates from my libraries, classified by Author (for those significant for me), or otherwise by Topic, or whether it expects to copy the whole box and dice to some bunch of vapour in the sky. It makes no sense to me -- all of that gigantic memory requirement (who pays for it?), all that bandwidth (which I pay for), all that duplication of everything by all investigators (even on the same topic), and still needing to go to PubMed or Google Scholar to check anything??
    Annotation of my pdfs is something very important for me, way beyond assigning a score of importance. How shallow. Next time I read the same article, I might obtain a totally different insight.
    Maybe it really is true that the scramble is now so intense that investigators only look at any author's interpretation of their data and not what their data are really saying??? If so, you can base any review only on the abstract and so there's no need to read the article??
    There really needs to be a serious global look at publishing with publishers asking absolutely ridiculous prices for an article. It would be much better for the publishers to get their heads together with Bibliographic services, so that there is not all this duplication and bring down the price so that the average investigator / university can afford all published articles - selling them a bit like single mp3s. The publishers would not suffer because the rise in uptake would be inversely proportional to the price.
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  • I’m frustrated
    2
    Isn ́t this feature available yet? It should be really interesting and useful.
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  • 2
    I completely agree. A huge part of collaboration is emailing a pdf to someone with whom you'd like to share a paper. It's so much more friendly to email somebody "2000 Jones et al - Great Findings on Passing Papers.pdf" than "09809435098270.pdf."

    It also seems like it wouldn't be too much work to store the papers on disk in a place accessible to the user and just keep hash table linking whatever GUID or identifier you like to a filesystem path. Even if the files stayed hidden, exporting them with a human readable name seems eminently reasonable. And again, not a whole lot of work.
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  • I think the way Qiqqa works making the option of export library great, and It satisfy the wishes of who wants to have access of the pdfs.

    The problem I see, is that it doesn't work automatically. So, to get your files in the folder you want updated, you always need to go back there and re-do it. It will be very nice if it let the choice to update the folder when changes are made in the library in a customized way.
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  • I’m curious
    1
    A question here: suppose that I have now 3 sets of folders: 1) the original one with my pdfs being the one which is "watched" by Qiqqa; 2) Qiqqa ́s folder where it stores its library and 3) a folder with pdfs exported by Qiqqa. Now, if I want to delete the first folder and replace it with the 3rd folder (so I have just one folder with my original pdfs with meaningful names), and set this new folder to be watched by Qiqqa, will Qiqqa re-add the docs as duplicates to the folder where it stores its documents? Since the files are the same and I have just changed the names of the files, I am afraid I will end up with duplicate files. Am I right?
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    • Qiqqa (Official Rep) July 24, 2013 21:53
      Qiqqa exports two PDFs - one that is the original "untouched" PDF that you originally imported into Qiqqa. And the other with your annotations and comments inserted int it. This is clearly a very different PDF to the original (it has your comments et al). So while the "original" PDF will not be duplicated in Qiqqa, the "new" PDF with all your modifications, would be.
    • Qiqqa (Official Rep) July 24, 2013 21:53
      Essentially - it is not a good idea to watch the export folder of Qiqqa.
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  • I’m frustrated
    2
    This topic is not satisfactorily answered. Triplication of a library is madness! In fact the inability to select where quiqqa is storing material is generally unsatisfactory.
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  • 1
    still waiting for this essential feature to rename pdfs to human readable names... I think I need to have to switch back to Mendeley because I do not see this being resolved in the near future. I like quiqqa and don't want to miss the features it provides but this is an essential feature missing...
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  • 1
    I think I should add some few comments on the discussion. On software usage, I have observed that most times, one software cannot do it all and as such collaboration is needed. If one picks any two software meant for a similar purpose (say graphics editing, word processing, CAD, spreadsheet, web explorer...the list continues) it will be observed that one software weakness is the other strength. As for the topics at hand, I think combining the two software give one full benefits. I have used Mendeley for renaming files and just importing same folder into Qiqqa for its own additional benefits of Brainstorming, Expedition, annotation reports generation amongst others. With this, one has ability to have control over searching and locating individual files on the HD. Equally because of the flexibility in the use of Screvener (used for my writings) with EndNote, I prefer using EndNote for my referencing despite using either Mendeley or Qiqqa for annotation and review of my literatures. It appears to me that one just needs to develop his/her own workflow and choose which method(s) and software works fine to achieve the desired goals.

    As for Qiqqa developer, the community still hope you improve on the observed limitations so that people users would not have reason(s) to switch between your program and others...

    Happy Researching!
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  • I also would need to have this feature! I am reading from my ipad (using good reader) and that is why I need to have readable PDF file names. I used Papers before which I synced via dropbox to my ipad. In papers the files could be stored in dropbox, they would be renamed in author, year title and I could use both systems very efficiently together. Unfortunately papers was just to slow and unreliable. And qiqqa seems to be a very good programm. I just need to figure out how I can use my old, very usefull system with it and would apreciate a PDF renaming and syncing feature like demanded by many here....
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  • I’m frustrated
    still no solution in sight; bye bye qiqqa :-(
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  • I’m frustrated
    just rechecked the software after three months. still no solution.
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  • I also like how mendeley renames files -it makes it very easy to find documents without logging into the software - this would make qiqqa an unbeatable reference manager
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  • In last three years (when this thread was created), there is not a single straightforward answer to this question from Qiqqa team which is a shame.
    I am doing text analysis of library PDFs in R using. Qiqqa is messing around with the file names; there is not way to fix or rename files... I am extremely disappointed.
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  • 1
    It should be easy to save the fingerprint into the database linked with an external "normalized" filename. So, the size of qiqqa library should reduce a lot, without have 3 copies of the same files, the original one, the normalized export and the fingerprinted on in 3 directories. In the same way, please remove accentuated chars from filename. This is really annoying.
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  • Hi Mubashir and Mveret.  We are still not understanding what the problem is with the international characters in the filenames.  We do not feel it is correct to 'break' our international support by replacing all umlaut (ö) type characters with 'equivalent' umlautless (o) characters.  Windows supports these characters in filenames, so we do not quite understand where you are seeing the error.
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  • I am doing text Analysis of my PDFs in R which does not read any special character or umlaut (ö). I need to customize file names associated with each reference in Bib file exported by Qiqqa.
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  • 1
    Hi,
    As already mentioned, the files names in the bibtext export have accentuation that cause fifferent problems while using o searching files.
    Some examples :
    ,    filename    = {G:\Qiqqa2\docs\De Chateaubriand1849 - M\'emoires d'outre-tombe.pdf}
    ,    filename    = {G:\Qiqqa2\docs\Kuhn1972 - La structure des r\'evolutions scientifiques.pdf}
    ,    filename    = {G:\Qiqqa2\docs\Callon1979 - L'\'Etat face \`a l'innovation technique - le cas du v\'ehicule \'electrique.pdf}
    ...

    While trying import your bibtext in jabref for example for test purpose, I got many errors (minimum, one by files).

    ,    filename    = {G:\Qiqqa2\docs\Kimberly1976 - Organizational Size and the Structuralist Perspective - A Review , and Proposal Critique ,.pdf}
    Q? Are the "," really usable in the filename ?

    While copying files from a drive to another drive, there are problems with long file name, because, windows always the old file lenght dos limitation.
    In that way, I cant save the export under a Microsoft server for example. (copy and paste directory)
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  • Hello,
    I am a new user running away from EndNote, seeking for a safe haven!
    I have been searching through the web to find a way to rename pdf files in Qiqqa and encountered this thread and I asked myself: Really, why??! After so many years, you have not come up with a solution yet?????????????????
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  • Hi Syavash;

    No, not yet...
    I'm looking for an external python db management linked with Qiqqa in order to retrieve your "real" files. If some of you are interested... I should need some help ;)
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  • I’m sad
    I want this feature badly, too. I want to use my acrobat pro installed on mac os to edit the pdfs for removing pages or when qiqqa ocr gives up. it is downright impossible to it as things stand. Not sure why this is such a big hassle to put in the product.
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  • 1
    @Gautam - this request doesn't really solve the problem of mediocre OCR in Qiqqa. I do OCR on the PDF to make it a searchable PDF before importing into Qiqqa. If Qiqqa recognizes that OCR has already been done, it seems to just use that rather than running the OCR engine in qiqqa.

    Qiqqa really doesn't like any changes made to the document after it is imported. I suppose you could do the OCR after import, but it would definitely affect some things Qiqqa calculates on import. Might be unintended consequences. And you would have to repeat the Qiqqa OCR anyway using "force OCR" to get it to use the results of your edits.
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  • Thanks much @Dennis. I guess your advice is the best viable alternative. Will have to check the PDFs before importing them. Adds to the workflow, but as you have pointed out, will save agony later on :)
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  • I’m disappointed
    I would just like to add myself to the long list of people who desire the ability to have Qiqqa automatically rename pdf files to a desired format.

    The example format that I prefer is "Year - 1st Author - Title.pdf" (i.e. 2009 - Martin - An example paper title.pdf) but I know that there are other options in Mendeley, which is what I have used for the last ~6 years (see attached screenshot below).

    I would like to emphasize to the employees at Qiqqa that in just the first couple of hours of using Qiqqa, I find this software to be much more powerful and potentially much more useful than Mendeley. However, the inability to accommodate this simple and common request that was initially made "over 4 years ago" makes me wary of using your product. This should honestly be a pretty minor issue...

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  • I’m sad
    Hi Qiqqa,
    Why Qiqqa team is give up on this request. It looks like your programming team are stick to this feature to have a unique id for files, but you don't have another way, do you?
    Kindly, share with us your plan for this, or let us go, please.
    I want to stick to Qiqqa, but with this limited file structure that you build for yourslef, not for us, you are far away.
    Thank you,
    I hope to hear from you guys, and remember, this issues was raised FOUR (4) years ago.
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  • No matter the file structure, changing the filename would have alot of benefits to me. Wonder why this can't be done. Are there any other reference managers that has a similar "bibtex sniffer" ?
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  • I've moved to paperpile and haven't looked back since.
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  • This is a great article. You can use this technique. Beside this- I have a software for bulk rename. My software works with all platform. For checking my software go to google.com and type- BatchRenameFiles Tool. Check the first result.
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  • I just say the Qiqqa is very complicated for use much better way is to use BatchRenameFiles Tool, go to google.com and type- BatchRenameFiles Tool. Check the first result.
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